We seek a proficient Executive Assistant to handle diverse daily administrative tasks. As a crucial team member, you’ll play a vital role in maintaining seamless office operations that support overall business functions.
Location: Mumbai
Objectives of this role
- Support the Chief – Business Strategist primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
- Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows.
- Manage communication with employees by liaising with internal and external executives on various projects and tasks.
- Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.
Responsibilities
- Manage professional and personal scheduling for Chief – Business Strategist, including agendas, mail, email, phone calls, client management, and other company logistics.
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
- Maintain professionalism and strict confidentiality with all materials.
- Experience in research skills.
- Experience in developing internal processes and filing systems.
- Provide full administrative and secretarial support at a senior level to the Chief – Business Strategist to ensure the smooth management of day to day affairs, and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner.
- Manage electronic diary, assessing priority of appointments and reallocation as necessary.
∙ Maintain office systems, including data management and filing. - Maintain records of contacts. Screen calls, enquiries and requests, and deal with them when appropriate.
∙ Produce documents, briefing papers, reports and presentations.
∙ Organize meetings and agendas, pre-meeting briefings and meeting papers.
Required skills and qualifications
- Two or more years of experience in an administrative role reporting directly to upper management.
- Excellent written and verbal communication skills.
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
- Proficiency with office productivity tools and an aptitude for learning new software and systems.
- Flexible team player, willing to adapt to changes and unafraid of challenges.
- Ability to maintain confidentiality of information related to the company and its employees.
MANDATORY:
Pls attach your work portfolio, LinkedIn profile url and updated profile while submitting the application.
NOTE: ONLY SELECTED CANDIDATES WILL BE CONTACTED.
Company Description
Genetic Pharma is a PCD PHARMA FRANCHISE company, was established in 1998. It is a leading manufacturer and exporter of high-quality medicines and pharmaceutical products based out of Vadodara, Gujarat.
With 25+ years of industrial experience, our team offers end-to-end solutions that cater to companies of all sizes, emphasizing top-tier quality, reliability, and compliance.
Compliant with WHO-GMP, Ayush, ISO and FSSAI standards, we offer an extensive portfolio of 500+ products across all human specialty divisions and dosage forms.
We offer same-day dispatch. Backed by a highly experienced and technical team, we maintain year-round stock availability. Thus, empowering our 250+ franchises across India, covering major pin codes. PCD Pharma Franchise Company.
Our team not only has a domestic but also global presence. To know more, feel free to reach out to us at +91 6354 670 821 at or email us at corporate@geneticpharma.in.
Ready to be part of something bigger? Explore our open positions, connect with our recruiters, and envision your future at Genetic Pharma. Together, we’ll rewrite the story of health.
Location: HO – Vadodara
Qualities We Value:
- Organization: Above all, we value an organized and competent professional who excels in managing tasks efficiently.
- Communication Skills: Phenomenal communication abilities are essential for effective interaction with colleagues and clients within departments and offices.
- Accuracy and Speed: You’ll carry out administrative duties promptly and with precision
- Event Coordination: Assist in planning and executing events, ensuring smooth logistics and successful outcomes.
- Appointment and Meeting Scheduling: Manage calendars, schedule appointments, reservations, and meetings efficiently.
- Report Organization: Create, organize, and input data into relevant spreadsheets or databases for accurate reporting.
- Project Delivery: Ensure timely delivery of projects to management, clients, or stakeholders.
- Client Communication: Maintain effective communication with clients, providing updates on project progress and goals.
- Feedback Collection: Gather feedback from clients to assess consumer satisfaction and identify areas for improvement.
- Self Starter: Taking initiatives at work, working independently, and achieving goals.
- Technical Understanding: Proficient in technology for everyday office tasks. Comfortable with MS word, MS excel, Gsuite, CRM tools and project management tool will be a plus.
Qualifications
- Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
- Excellent written and verbal communication skills
- Ability to multi-task, organize, and prioritize work
- Education: Min Bachelors
- English proficiency: Medium to high
- Technologically sound
- Knowing and understanding certain fundamental principles related to Pharma will be mandatory.
MANDATORY:
Pls attach your work portfolio, LinkedIn profile url and updated profile while submitting the application.
NOTE: ONLY SELECTED CANDIDATES WILL BE CONTACTED.
Company Description
Genetic Pharma is a PCD PHARMA FRANCHISE company, was established in 1998. It is a leading manufacturer and exporter of high-quality medicines and pharmaceutical products based out of Vadodara, Gujarat.
With 25+ years of industrial experience, our team offers end-to-end solutions that cater to companies of all sizes, emphasizing top-tier quality, reliability, and compliance.
Compliant with WHO-GMP, Ayush, ISO and FSSAI standards, we offer an extensive portfolio of 500+ products across all human specialty divisions and dosage forms.
We offer same-day dispatch. Backed by a highly experienced and technical team, we maintain year-round stock availability. Thus, empowering our 250+ franchises across India, covering major pin codes. PCD Pharma Franchise Company.
Our team not only has a domestic but also global presence. To know more, feel free to reach out to us at +91 6354 670 821 at or email us at corporate@geneticpharma.in.
Ready to be part of something bigger? Explore our open positions, connect with our recruiters, and envision your future at Genetic Pharma. Together, we’ll rewrite the story of health.